TOSHIBA MULTIFUNCTIONAL DIGITAL SYSTEMS TopAccess Guide  

Fax/Internet fax operation:

Display: View fax transmission jobs (file number, destination, date and time, page number, etc.), which can be refreshed and sorted.

Operation: Delete (select one at a time).

Scan homework:

Display: View scan jobs (target/file name, agent, date and time, page count, status), which can be refreshed and sorted.

Operation: Delete (select one at a time).

(3) Viewing Job Logs

Log type: Each log can store up to 100 entries, displayed in reverse chronological order. If exceeded, the earliest record will be deleted

Print log: username, document name, date and time, type, paper size, page count, number of copies.

Transmission log: serial number, file number, date and time, transmission duration (displayed as "59:59" after 1 hour), page count, destination, department code, mode, status, route.

Receiving logs: serial number, file number, date and time, receiving duration, page count, sender, department code, mode, status, line.

Scan logs: target/file name, username, agent, date and time, page count, mode (6-digit code, including job type/transfer type, etc.), status.

(4) Registering from TopAccess

Template management:

Private template group: up to 200, can set group name, owner, email notification, supports password protection (5 digits); Resetting the group will delete all templates within the group.

Private templates: Up to 60 per group, with the option to select agents (copy/fax/scan, etc., scan up to 2 agents), set parameters such as panel, destination, format, etc., and support password protection.

Public template: Only administrators can create/maintain it, users can view it.

Address book management:

Contact person: manually add/edit/delete (name+email/fax number required), or search and add from LDAP server; Fax parameters can be set (such as ECM, line selection).

Group: Create/edit/delete groups (including multiple contacts) for easy bulk sending.

Email management (requires installation of fax unit):

Type: Confidential email (deleted after a single extraction), Billboard email (multiple extractions), Forwarding email (forwarding to other devices/network folders/email/e-filing).

Operation: Create/edit/delete up to 300 email addresses, set passwords, notifications, storage paths, etc.

(5) View counters (Managing Counters)

Total counter: View the total number of pages copied/printed (small/large paper) and scanned (divided into full-color/two-color/black).

Department counter: After entering the department code, view the counter for a specific department. You can click on the department name to view detailed data.

TopAccess Administrator Mode

1. Overview of Access and Core Functions

Access method: After entering TopAccess, click on "Administration" and enter the administrator password (default "123456") to log in.

Core functions: settings (devices/networks/printing services, etc.), maintenance (software updates/data backups), registration (public templates/fax forwarding), user and department management, viewing message logs.

2. Key Function Details

(1) Setting up from TopAccess

Device settings: Configure device name, location, administrator password (6-10 alphanumeric characters), energy-saving time (automatic clearing/sleep/shutdown), date and time, TopAccess language, and session timeout (5-999 minutes).

Network settings: Configure TCP/IP (static/dynamic IP), IPv6, IPX/SPX, AppleTalk, LDAP, DNS, SMTP/POP3, FTP, SNMP, SSL certificates, etc.

Copy settings: default color mode, original mode, exposure, maximum number of copies (9/99/999/9999), etc.

Fax settings (requiring installation of fax unit): Terminal ID, fax number, receiving mode, resolution, ECM, etc.

Printing service settings: Enable/disable Raw TCP (port 9100), LPD (port 515), IPP, FTP, NetWare, Email printing, configure port numbers, authentication, etc.

(2) Maintaining from TopAccess

Software management: Upload client software (drivers, PPD files, etc.), delete software (except for Point and Print drivers).

Data backup and recovery: Backup address book/template/email data (generate backup files), restore data from backup files.

Log management: Export logs (CSV format, including print/fax/scan logs), clear logs.

Directory service: Register LDAP servers (up to multiple), configure server IP, ports, and authentication methods.

Device restart: Restart the device (ensuring that no jobs are running).

(3) User and Department Management

Department management:

Function: Register/modify/delete department codes (up to multiple), set department names, output restrictions (full-color/black), clear department counters.

Note: The default 'Undefined' department cannot be deleted and is used to count invalid jobs.

User management:

Authentication methods: Supports Windows domain authentication, LDAP authentication, and MFP local authentication (up to 10000 users).

User operation: Create/edit/delete users, set usernames, passwords (local authentication), departments, permission restrictions, reset user counters.

(4) Troubleshooting

Error code: Provide error codes and solutions by job type (print/transmit/scan), for example:

402F: 1200 dpi print job requires additional memory, it is recommended to change to 600 dpi.